Mileage Reimbursement Calculator
Calculate mileage reimbursement using the 2026 IRS standard rate or a custom per-mile rate for business travel.
The IRS standard mileage rate for 2026 is $0.70 per mile for business use. This rate covers fuel, depreciation, insurance, and maintenance costs.
Your Results
Enter mileage details and click calculate.
What This Calculator Does
This calculator determines mileage reimbursement amounts for business travel using the 2026 IRS standard mileage rate or a custom per-mile rate. It calculates monthly and annual reimbursement totals based on trip distance and frequency, helping employees and employers accurately track and claim vehicle expenses.
The Formula
The IRS standard mileage rate for 2026 is $0.70 per mile for business use. This rate is designed to cover all vehicle operating costs including fuel, depreciation, insurance, maintenance, and repairs. Multiply total business miles by the applicable rate.
Step-by-Step Example
Enter miles per trip
Input the round-trip mileage for your business travel. Example: 150 miles round trip to a client site.
Enter trips per month
How often you make this trip. Example: 4 times per month.
Select rate
Use the 2026 IRS rate ($0.70/mile) or enter your employer custom rate.
Review totals
150 miles x 4 trips x $0.70 = $420/month. Annual: $5,040.
Real-World Use Cases
Employee Expense Reports
Calculate accurate mileage reimbursement amounts for business travel expense claims.
Self-Employed Deductions
Track business miles for IRS Schedule C deductions as a freelancer or independent contractor.
Company Policy Setting
Help HR departments set fair mileage reimbursement rates based on IRS guidelines.
Common Mistakes to Avoid
Claiming commute miles from home to your regular office. The IRS does not allow reimbursement for regular commuting.
Not keeping a mileage log. The IRS requires contemporaneous records including date, destination, business purpose, and miles driven.
Using the standard mileage rate when actual expenses would yield a larger deduction (or vice versa). Compare both methods.
Forgetting that the IRS rate changes annually. Using a prior year rate will result in incorrect calculations.
Frequently Asked Questions
Accuracy and Disclaimer
This calculator uses the 2026 IRS standard mileage rate. Actual reimbursement policies vary by employer. Self-employed individuals should consult a tax professional for deduction strategies. Mileage rates are subject to mid-year adjustments by the IRS.
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